If you are preparing to work or do business in Malaysia, you will hit a wall: getting your Korean documents legally recognized. A letter of appointment is one of the key documents — and as a private document, it needs notarization first. Here is the expert checklist, handled online without an in-person visit.
What is a letter of appointment?
A letter of appointment certifies that a company or organization has officially granted a specific person a position, title, or authority to act. In Malaysia it is a basic evidentiary document for confirming whether the person is qualified to represent the company or perform a specific function. Because it is issued by a private company — not a state body — it is classified as a private document, so a state-backed certification must precede it for legal value abroad.
When do you need it?
- Appointing a representative or director for a Malaysian entity
- Granting signing/representation authority for local business
- Submitting appointment evidence for a work visa or business registration
- Authorizing a local agent for contracts or banking
Key documents
| Document | Note |
|---|---|
| Letter of appointment | Private document — notarize first |
| Business registration / corporate registry | Proof of the appointing entity |
| Power of attorney | Where authority is delegated |
| Certified translation | Required language with notarization |
The certification process, step by step
- Draft and notarizeDraft the letter of appointment and notarize it to gain public effect.
- Certified translationTranslate into the required language and notarize.
- Ministry of Foreign Affairs consular confirmationObtain consular confirmation from the Ministry of Foreign Affairs.
- Malaysian Embassy legalizationThe Malaysian Embassy in Korea provides the final confirmation.
- SubmissionSubmit to the Malaysian authority.
How to apply with Apostille Korea
Apostille Korea handles drafting support, notarization, certified translation, consular confirmation, and Malaysian Embassy legalization in one stop, entirely online.
Is a letter of appointment a public or private document?
It is a private document issued by a company, so it must be notarized before consular confirmation and embassy legalization.
Why does Malaysia require embassy legalization?
Malaysia is a non-Hague country, so an apostille alone is not recognized; consular confirmation plus Malaysian Embassy legalization is required.
Which documents support it?
Business registration/corporate registry to prove the appointing entity, and a power of attorney where authority is delegated.
Is certified translation required?
Yes, in the required language with notarization.
How long does it take?
Because several stages are involved, timelines vary by case. Your specialist provides an estimate after intake.
Why Apostille Korea
- Specialist team — apostille, certified translation, and embassy legalization handled directly by experts.
- One-stop service — from issuance support to the finished certification, resolved together.
- Fully remote — apply online from anywhere and receive your documents — no in-person visit.
- Fast handling — urgent cases processed quickly with real-time status updates.
- Accurate guidance — tailored advice analyzing each country's and document's requirements.