Korean companies continue to establish entities in Vietnam. Core documents for local incorporation — business registration, board minutes, shareholder register — must be certified before submission to Vietnamese authorities. Here is the A to Z of Vietnam corporate-document certification, handled online.
What is embassy legalization?
Embassy legalization is the final step confirming a document's official effect so a document issued in one country can be officially used in another. As Vietnam is treated as a non-member before the apostille takes effect, Korean corporate documents go through the traditional route — Ministry of Foreign Affairs consular confirmation plus Vietnamese Embassy legalization — to be freely used.
Vietnam's apostille takes effect on 11 September 2026 (instrument deposited 31 December 2025). Documents prepared on or after that date may use the apostille; until then, consular and embassy legalization applies.
Key documents
- Business registration certificate
- Certificate of corporate registry
- Articles of incorporation
- Shareholder register
- Financial statements
- Board resolution or general-meeting minutes
- Representative passport copy and identity documents
- Power of attorney (POA) and letter of authorization (LOA)
- Corporate seal documents
When do you need it?
- Local company setup and investment registration in Vietnam
- Branch or joint-venture establishment
- Corporate bank account opening
- Delegating local business via POA/LOA
The certification process, step by step
- Document issuanceObtain corporate originals from the registry and relevant bodies.
- Certified translationTranslate into Vietnamese and notarize.
- Ministry of Foreign Affairs confirmationObtain consular confirmation from the Ministry of Foreign Affairs.
- Vietnamese Embassy legalization (or apostille)Final legalization, replaced by the apostille once in effect.
- SubmissionSubmit to the Vietnamese authority.
How to apply with Apostille Korea
Apostille Korea handles corporate-document issuance support, certified translation, and legalization for Vietnam in one stop, entirely online.
Frequently asked questions
Which corporate documents need legalization?
Business registration, corporate registry, articles of incorporation, shareholder register, board minutes, and POA/LOA, among others.
Will the apostille replace this?
Yes, from 11 September 2026. Until then, embassy legalization applies; we advise per your timeline.
Is certified Vietnamese translation required?
Yes. Vietnamese authorities require a notarized Vietnamese translation.
Can multiple documents be processed at once?
Yes. Corporate document sets can be legalized together in one request.
How long does it take?
Because several stages are involved, timelines vary by case. Your specialist provides an estimate after intake.
Why Apostille Korea
- Specialist team — apostille, certified translation, and embassy legalization handled directly by experts.
- One-stop service — from issuance support to the finished certification, resolved together.
- Fully remote — apply online from anywhere and receive your documents — no in-person visit.
- Fast handling — urgent cases processed quickly with real-time status updates.
- Accurate guidance — tailored advice analyzing each country's and document's requirements.